Shifting Principal Office

1

We have several branches and a principal office.

I maintain separate business in manager for each office and i follow branch accounting journal entries for inter-branch transactions.

We are shifting our principal office next month. For easy guess…

May 2017

Location A :arrow_forward: Principal Office
Location B :arrow_forward: We are decorating this place

June 2017

Location A :arrow_forward: Branch Office
Location B :arrow_forward: Principal Office

Regional customers will remain under branch office.
But all suppliers will remain under principal office. There are some questions?

  1. I am planning to create a new business for new principal office (location B) and another new business for branch (old principal office, location A).
    Am I correct?

  2. Now I am spending for the new principal office decoration & fixed assets. How should I record these transactions in both business?

  3. There are many fixed assets and inventories we have in our current principal office. Most of these items will be remain in current location (it will be branch next month). How can I handle these???

There are many things like these that I have to play. And I don’t find any guidelines.
Please help me. I need some ideas, concepts or anything…

2

With the power of networked accounting applications, organisational structure e.g branch, point of sale, concession, warehouse location etc are nothing but a reporting command on the system.

Just get the server edition and deploy online in the principal office and deploy on the web for branches or get the online version. You wouldn’t need to create more companies. With one company you can control the access every user will have.

With Manager server/online you can even decide the cash account a user could see on their system. You wouldn’t need to do any inter company journal entries and waste time and energy.

With a well designed Chart of Accounts you could centralise all Accounting activities of all your branches. The same accounts codes will be used by all the users in their various locations.

My advice? Get a networked edition (Server or Online)

3

Thanks for your advice.
I am using the server edition.

From my experience, it is not a good idea to combine all branches into a single business in manager.

4

Okay, hopefully someone comes along to give you some help.

5

Why, just because the principal office is changing address doesn’t mean you need to change within Manager.
If one shifts their business from one side of the city to other side doesn’t mean you need to stop and re-start your accounts.

Just keep the existing principal office going but at a different address and the decorating is just a cost of relocating - if you like, store in the balance sheet and write off over a period.

6

My worry is the customer data base is different in location.
If we use the same company for different location.
The customer database will become very big and will it be difficult for drop down (Customer search) menu? when printing orders or invoices?

7

you can start typing the customer name in the relevant field and Manager will match it with the customer lists. you do not have to scroll the list one by one.

8

thank you