# Setup for hotel management **URL:** \ **Category:** Uncategorized\ **Created:** [October 18, 2026, 6:16am UTC](https://forum.manager.io/t/setup-for-hotel-management/69949 "2026-10-18T06:16:42Z")\ **Posts on this page:** 5\ **Page:** 1
**Author:** ![Kandrossy](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/kandrossy/32/25588_2.png) [@Kandrossy](https://forum.manager.io/u/Kandrossy)\ **Post date:** [October 18, 2026, 6:16am UTC](https://forum.manager.io/t/setup-for-hotel-management/69949/1 "2026-10-18T06:16:42Z")
I wantr to Know or get a Sample on How we can use a manager for Hotel Managmentent There are several Services with Different Price and process such as Room Divisin, Grocery and BAR, SAUNA, Swiming Pool Charge and Food and Beverage also a Conference meeting hall and open space for rent or billing per time or day ---
**Author:** ![Syed\_Salman\_Ali](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/syed_salman_ali/32/29255_2.png) [@Syed\_Salman\_Ali](https://forum.manager.io/u/Syed_Salman_Ali)\ **Post date:** [October 19, 2026, 4:24am UTC](https://forum.manager.io/t/setup-for-hotel-management/69949/2 "2026-10-19T04:24:07Z")
[Manager.io](http://Manager.io) is an ideal accounting platform for hotel management because its modular layout supports multi-department operations, customizable inventory items, and billable time tracking. ## 1. Setting Up Divisions & Chart of Accounts To track profitability per service, go to **Settings \> Divisions** and establish department branches. Then align your **Chart of Accounts** under **Settings** : | **Department** | **Revenue Account (Income)** | **Direct Expense Account (COGS)** | | --- | --- | --- | | **Room Division** | Room Rental Income | Guest Amenities, Laundry Expenses | | **Food & Beverage** | Restaurant & Bar Sales | Food Ingredients, Beverage Inventory | | **Sauna & Spa** | Spa & Wellness Revenue | Sauna Supplies, Oils & Linen | | **Swimming Pool** | Pool Access Charges | Pool Maintenance & Chemicals | | **Conference & Venues** | Hall & Space Rental Revenue | Event Setup, Audio-Visual Rental | ## 2. Managing Room Division & Hourly/Daily Space Rentals For spaces rented per hour or day (Conference Halls, Open Grounds, VIP Lounges, or Nightly Rooms): ### Option A: Standard Non-Inventory Items (Fixed Daily/Per-Unit Fees) 1. Go to **Settings \> Non-Inventory Items**. 2. Create items like `Deluxe Room - Nightly Rate` or `Open Lawn - Daily Rent`. 3. Map them directly to the **Room Division** or **Conference Revenue** account. ### Option B: Billable Time Module (Hourly Space Rentals) 1. Enable **Billable Time** from the **Customize** menu. 2. Record usage under **Billable Time \> New Billable Time** : 3. When the event ends, convert the unbilled time into a consolidated **Sales Invoice** with a single click. ## 3. Food, Beverage & BAR Inventory Use the **Inventory Items** module for physical consumables: - **Retail Items (Beer, Bottled Water, Packaged Snacks):** - **Kitchen / Recipe Billing (Buffets, Dishes):** - **Point of Sale (POS) Integration:** ## 4. Sauna, Swimming Pool & Auxiliary Charges - **Pool & Sauna Day Passes:** Setup as **Non-Inventory Items** with preset prices (e.g., _Pool Day Pass - Adult_, _Sauna 30-Min Session_). - **Guest Folio Billing:** Assign instant charges to a registered guest’s account under **Customers** so all services (Food, Spa, Room, Conference) accumulate into a single master invoice at checkout. ## 5. Sample Guest Checkout Master Invoice Below is a structure of how a consolidated master billing invoice appears in [Manager.io](http://Manager.io) for a guest or corporate booking: ### **KANDROSSY HOTEL & RESORT** **Invoice No:** INV-2026-0841 **Customer:** Acme Corp / John Doe **Date:** October 19, 2026 | **Division** | **Item / Service** | **Qty / Duration** | **Unit Rate ($)** | **Total Amount ($)** | | --- | --- | --- | --- | --- | | **Room Division** | Executive Suite Nightly Stay | 3 Nights | 180.00 | 540.00 | | **Food & Beverage** | Room Service & Bar Consumption | 1 Ref | 125.00 | 125.00 | | **Conference** | Boardroom Hall Hire (Billable Time) | 6.0 Hours | 50.00 | 300.00 | | **Sauna & Spa** | Aromatherapy & Steam Sauna | 2 Persons | 40.00 | 80.00 | | **Swimming Pool** | Premium Pool Towel & Deck Pass | 2 Passes | 15.00 | 30.00 | | **Subtotal** | | | | **$1,075.00** | | **Tax (GST/VAT)** | 15% | | | **$161.25** | | **Grand Total** | | | | **$1,236.25** | ## 6. Financial Reporting by Department Once transactions are recorded with assigned **Divisions** , you can generate a **Profit & Loss Statement** by columns. ---
**Author:** ![Kandrossy](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/kandrossy/32/25588_2.png) [@Kandrossy](https://forum.manager.io/u/Kandrossy)\ **Post date:** [October 19, 2026, 5:07am UTC](https://forum.manager.io/t/setup-for-hotel-management/69949/3 "2026-10-19T05:07:34Z")
Thank you A lot Sir let I try to set up it ---
**Author:** ![eko](https://avatars.discourse-cdn.com/v4/letter/e/a8b319/32.png) [@eko](https://forum.manager.io/u/eko)\ **Post date:** [October 19, 2026, 10:18am UTC](https://forum.manager.io/t/setup-for-hotel-management/69949/4 "2026-10-19T10:18:41Z")
Manager is an accounting application, not hotel management software. While it can handle a hotel’s financial administration, it lacks the functionality needed for reservations, room management, guest folios, housekeeping, restaurant and bar POS, and other hotel operations. I recommend looking for dedicated hotel management software first rather than using Manager. Many solutions cover these operations, and some include full accounting, making Manager unnecessary. Options exist for different budgets, including systems that can operate without continuous internet access. As this forum is dedicated to Manager use, comparisons of alternative systems are outside its scope. Search engines and AI tools can help you identify suitable options based on your hotel’s requirements and budget. ---
**Author:** ![Kandrossy](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/kandrossy/32/25588_2.png) [@Kandrossy](https://forum.manager.io/u/Kandrossy)\ **Post date:** [October 19, 2026, 10:53am UTC](https://forum.manager.io/t/setup-for-hotel-management/69949/5 "2026-10-19T10:53:17Z")
Thanks Mr EKO for your Suggestions