# Recording income in job costing via general journal **URL:** \ **Category:** Uncategorized\ **Created:** [August 9, 2024, 6:32am UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426 "2024-08-09T06:32:31Z")\ **Posts on this page:** 18\ **Page:** 2
**Author:** ![Harold\_or\_Harry\_Derb](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/harold_or_harry_derb/32/50987_2.png) [@Harold\_or\_Harry\_Derb](https://forum.manager.io/u/Harold_or_Harry_Derb)\ **Post date:** [August 10, 2024, 4:26pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/22 "2024-08-10T16:26:45Z")
Thanks for all the help. I am basically running a general journal system with a variety of projects or a non-profit organization. It is a bug, but I can handle it. It exports to Excel very easily, and while a bit of a pain, I get what I want, I like what I see in Manager. It’s much more robust than I imagined. ---
**Author:** ![Harold\_or\_Harry\_Derb](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/harold_or_harry_derb/32/50987_2.png) [@Harold\_or\_Harry\_Derb](https://forum.manager.io/u/Harold_or_Harry_Derb)\ **Post date:** [August 10, 2024, 4:44pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/23 "2024-08-10T16:44:27Z")
Do either of you know how to set up sub accounts in the Chart of Accounts. I cannot quite see how to do that. ---
**Author:** ![shahabb](https://avatars.discourse-cdn.com/v4/letter/s/838e76/32.png) [@shahabb](https://forum.manager.io/u/shahabb)\ **Post date:** [August 10, 2024, 5:18pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/24 "2024-08-10T17:18:56Z")
> [@Harold\_or\_Harry\_Derb](#): > > I am basically running a general journal system with a variety of projects or a non-profit organization. Well, you won’t be able to extract beneficial reports (Payments and Receipts summary, Cash Flow Statement etc) which will save you lots of time as compared to using only Jornal Entries and copying to spreadsheets. They are used usually for Adjustment purposes. > [@Harold\_or\_Harry\_Derb](#): > > Do either of you know how to set up sub accounts in the Chart of Accounts. I cannot quite see how to do that. If you can be more specific, then it will be easy to suggest something. Anyways there are control accounts + Groups on Charts of Accounts which will let you create a group and then create those sub accounts under it so that’s also one way of doing it. ---
**Author:** ![Harold\_or\_Harry\_Derb](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/harold_or_harry_derb/32/50987_2.png) [@Harold\_or\_Harry\_Derb](https://forum.manager.io/u/Harold_or_Harry_Derb)\ **Post date:** [August 10, 2024, 7:59pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/25 "2024-08-10T19:59:13Z")
thanks, appreciated. I know accounting and the benefits you are talking about. However, for what I need right now, it is perfect to do it this way. If the complexity grows, I will do it your way. ---
**Author:** ![eko](https://avatars.discourse-cdn.com/v4/letter/e/a8b319/32.png) [@eko](https://forum.manager.io/u/eko)\ **Post date:** [August 10, 2024, 8:12pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/26 "2024-08-10T20:12:25Z")
> [@Harold\_or\_Harry\_Derb](#): > > Do either of you know how to set up sub accounts in the Chart of Accounts. This is very simple. Go to Settings and Chart of Account. Create a group and create whatever account you want under that group. Be aware that in any accounting settings you then MUST use the sub-accounts because the group account summarize whatever happens in the sub-accounts. ---
**Author:** ![Patch](https://avatars.discourse-cdn.com/v4/letter/p/a183cd/32.png) [@Patch](https://forum.manager.io/u/Patch)\ **Post date:** [August 10, 2024, 9:12pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/27 "2024-08-10T21:12:54Z")
> [@Harold\_or\_Harry\_Derb](#): > > However, for what I need right now, it is perfect to do it this way You are contradicting yourself. If that was really the case you should mark this topic solved and there would have been no reason to open it. If however you feel the program doesn’t behave as you feel it should, please use the program as it’s designed to be used. To understand how to do that I suggest - Actually reading all the table of contents of the old guides [https://www2.manager.io/guides/](https://www2.manager.io/guides/) then read individual guides as required - For your current issues have a look at the section on `Structuring Accounts`, the first in that section may solve your problems [https://www2.manager.io/guides/8965](https://www2.manager.io/guides/8965) The new guide equivalent is not as informative [https://www.manager.io/guides?chart-of-accounts](https://www.manager.io/guides?chart-of-accounts) - For recording income look at the old guides section on `Bank and Cash Accounts` in particular `Receipts`. Later you may use information in the section `Selling to Customers`. ---
**Author:** ![Harold\_or\_Harry\_Derb](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/harold_or_harry_derb/32/50987_2.png) [@Harold\_or\_Harry\_Derb](https://forum.manager.io/u/Harold_or_Harry_Derb)\ **Post date:** [September 21, 2024, 4:48pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/28 "2024-09-21T16:48:04Z")
How do I do this by contacting Manager ---
**Author:** ![shahabb](https://avatars.discourse-cdn.com/v4/letter/s/838e76/32.png) [@shahabb](https://forum.manager.io/u/shahabb)\ **Post date:** [September 21, 2024, 5:05pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/29 "2024-09-21T17:05:14Z")
If you mean to report an error in Manager, you can post it here. ---
**Author:** ![Harold\_or\_Harry\_Derb](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/harold_or_harry_derb/32/50987_2.png) [@Harold\_or\_Harry\_Derb](https://forum.manager.io/u/Harold_or_Harry_Derb)\ **Post date:** [September 21, 2024, 5:46pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/30 "2024-09-21T17:46:34Z")
I use journal entries to post which includes Project or Job Costing. The Project Report for an individual project posts all the entries to Expenses–it does not send the Income entries to Income but to (minus) Expense. So there is no breakdown of Income and Expenses The total is correct but I want to know totals for Income and to Expenses. I have to export to a Spreadsheet to get this which is inconvenient Report and breakdown Name of project Income (which is 0) Expenses (what has expenses and - Income) ---
**Author:** ![shahabb](https://avatars.discourse-cdn.com/v4/letter/s/838e76/32.png) [@shahabb](https://forum.manager.io/u/shahabb)\ **Post date:** [September 21, 2024, 6:28pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/31 "2024-09-21T18:28:42Z")
i think you discussed this previously. > [@Recording income in job costing via general journal](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426): > > In general journal, I job cost the Income but on the report it shows up as -$100 for example and as an expense, yet the account was an income account. HOW COME?? @lubos Project profit and loss is not following the income and expense groups of Charts of accounts. Only transactions recorded through sales invoices and receipts are shown as income. In my opinion income should show sum of balances of all income groups on chart of accounts and same for expense which should show sum of all expense groups. ---
**Author:** ![Joe91](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/joe91/32/35781_2.png) [@Joe91](https://forum.manager.io/u/Joe91)\ **Post date:** [September 21, 2024, 6:47pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/32 "2024-09-21T18:47:13Z")
I find it hard to follow your discussion/arguement Can you post screenshots to explain what you think it not working? ---
**Author:** ![shahabb](https://avatars.discourse-cdn.com/v4/letter/s/838e76/32.png) [@shahabb](https://forum.manager.io/u/shahabb)\ **Post date:** [September 21, 2024, 7:06pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/33 "2024-09-21T19:06:58Z")
> [@Recording income in job costing via general journal](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/17): > > @lubos looks like a representation issue to me. Manager is treating every Journal Entry as expense. Even if its income it show up as negative expense. Works fine on Receipts/Sales invoice level. Journal Entry for Project C Receipt for Project D End Result ---
**Author:** ![Harold\_or\_Harry\_Derb](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/harold_or_harry_derb/32/50987_2.png) [@Harold\_or\_Harry\_Derb](https://forum.manager.io/u/Harold_or_Harry_Derb)\ **Post date:** [September 21, 2024, 7:53pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/34 "2024-09-21T19:53:00Z")
I know that. But I am running a general journal system–easiest for me, as mostly tracking job costing. I want to track donations and expenses and this is the easiest. However if it cannot be done for now, no problem. I appreciate what Manager can do, and it helps me greatly to keep track of my “3P in Africa” transactions. Thanks for the help. ---
**Author:** ![eko](https://avatars.discourse-cdn.com/v4/letter/e/a8b319/32.png) [@eko](https://forum.manager.io/u/eko)\ **Post date:** [September 21, 2024, 7:56pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/35 "2024-09-21T19:56:44Z")
> [@Harold\_or\_Harry\_Derb](#): > > The Project Report Sorry but there is no Project Report in Manager’s reporting tab. You are referring to the Project tab which gives an overview of what happened such as journal entries receipts and payments as in example below: ![Screenshot 2024-09-21 at 20.43.53](https://us1.discourse-cdn.com/flex019/uploads/manager1/original/3X/c/c/ccece674b15b8fac297c98cdb23b72b656a1bdea.png) - The sales totals exist of a negative (-) Expense entry when using Journal transaction resulting in a positive (+) Profit of 100. - The sales totals exist of a positive (+) Income entry when using Journal transaction resulting in a positive (+) Profit of 100. Both thus present the same results and this is due to how Manager and many other accounting applications treat double entry accounting. This is thus not an error but by design. Let me try to explain: When you use a journal entry, sales are shown as a **negative** (credit) because it’s increasing income, which is recorded as a credit in double-entry accounting. In contrast, when recording a receipt, the entry shows a **positive** because you’re receiving cash (debit to cash), which increases your assets. Thus the key difference is: - **Journal entry** : Sales = Credit (negative in this case). - **Receipt** : Cash received = Debit (positive in assets). ---
**Author:** ![eko](https://avatars.discourse-cdn.com/v4/letter/e/a8b319/32.png) [@eko](https://forum.manager.io/u/eko)\ **Post date:** [September 21, 2024, 8:15pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/36 "2024-09-21T20:15:07Z")
> [@shahabb](#): > > i think you discussed this previously. Indeed it was in this topic, so @Harold_or_Harry_Derb I merged the 2 topics here preserving the chronological order. Please in future, see [FAQ - Manager Forum](https://forum.manager.io/faq) it would help if you: > - **Don’t cross-post** the same question … ---
**Author:** ![Harold\_or\_Harry\_Derb](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/harold_or_harry_derb/32/50987_2.png) [@Harold\_or\_Harry\_Derb](https://forum.manager.io/u/Harold_or_Harry_Derb)\ **Post date:** [September 21, 2024, 10:26pm UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/37 "2024-09-21T22:26:14Z")
I know that, but I disagree with you. It is simple,the Sales = Credit, and should go to Income. But I can work with this And every accounting system has their idoscyracies. . Like I said before I am pleased I found your accounting package. It certainly serves my purposes and if I expand to other Revenues where Cash Receipts are required or needed for entry I can always go to that. Thanks for everything ---
**Author:** ![Patch](https://avatars.discourse-cdn.com/v4/letter/p/a183cd/32.png) [@Patch](https://forum.manager.io/u/Patch)\ **Post date:** [September 22, 2024, 3:43am UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/38 "2024-09-22T03:43:37Z")
Please set up at test business and try using Manager as it is designed to be used. Which means using Managers specific features not by using a Journal entry to avoid using Managers specific approach. It’s is likely you will find Manager functions well if you use it as it is designed to be used. If the output of that approach is problematic for you the please explain those concerns with screen shots. Otherwise you appear to be requesting changes to Manager to support using Manager in a manner contrary to it’s design. I oppose such changes to Manager as it degrades Manager by encouraging other uses to use it in a manner it was specifically designed to avoid. It also increases the programs development and maintenance workload which decreases enhancements available to users who use Manager as it is designed to be used. ---
**Author:** ![eko](https://avatars.discourse-cdn.com/v4/letter/e/a8b319/32.png) [@eko](https://forum.manager.io/u/eko)\ **Post date:** [September 22, 2024, 5:54am UTC](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426/39 "2024-09-22T05:54:05Z")
> [@Harold\_or\_Harry\_Derb](#): > > I know that, but I disagree with you. It is simple,the Sales = Credit, and should go to Income. I am sorry but from a cash accounting point of view this is fine. In cash accounting, journal entries **are rare for sales** , as there’s no need to track receivables or future payments. The approach Manager takes is common practice in double-entry accounting software. where as explained earlier: - **Journal Entries** reflect the manual adjustment of accounts, where reversing or balancing entries (like negative expenses) might be needed to ensure proper bookkeeping, and ; - **Sales Receipts** automatically treat the inflow as positive, as it’s a straightforward income record for cash received. While the specific terms may differ slightly between software, the underlying accounting principle remains consistent across most other accounting applications be it Xero, Quickbooks, and Sage to name a few. Just check them out. [Previous page](https://forum.manager.io/t/recording-income-in-job-costing-via-general-journal/55426.md?page=1)