Lubos, please could you somehow solve the quantitative state of inventory on sales invoices. I really need a insight into the quantity of items when selling them.
I suggest several ways:
That the input quantity field, on the sales invoice, changes the color.
That a quantity entry field on a sales invoice shows the status of that item optional, or when we enter the actual condition that the optional quantity disappears, and
When the mouse cursor moves to the selected item, it shows the current quantity in the state, in the form of a pop-up window … etc
It is important that we only see the current amount of that item in the warehouse at that moment.
@Dado, your suggestions may address your work practices. But many users sell inventory before they purchase it or before it is delivered, sometimes ordering only after a sale occurs. Some have suppliers drop-ship for them.
Regardless of one’s work practices a reference “QOH” field could appear prior to the Account field when an Item is selected. The field wouldn’t flow through to the Sales Invoice.
This operation would be no different to the Customer or Supplier fields appearing when the Account > Accounts Receivable or Payable is selected, but would autofill from the Inventory “QOH”.
In actuality, by phylosophy how can such transaction can be called sales when the payment is not made in full or/and the goods are not ready for immediate exchange on hands within 3 days delivery when is within seller’s control area is different against yet to received from a supplier.
Althought I do think this issue needs to be tackle in a way one practices can be accomodated when they(seller) practice cash and physical immediate ownership basis. This is to prevent normalizing doing business by credit basis to avoid cashflow crisis and overtaxing by credit.
A sale occurs at the point when the commercial law contract is created, when the Purchaser and Seller are in agreement to the transaction. When the accounting (which is separate from the contract of sale) for that transaction occurs will depend on the users management policies.
EG: A Purchaser using accrual accounting will recognise that sale via a Purchase Invoice, whereas the Seller using cash accounting won’t recognise that same sale until payment has been received.
Payment and delivery are only component terms of the sale, and aren’t the sale in itself.
As a retailer who has been let down by suppliers who are currently out of stock or the items are no longer available I would love to see some notice to the effect “Quantity exceeds SOH”.
But many users DO NOT sell inventory before they purchase it…
I cannot sell something I don’t have and I personally consider it bad business practice to sell a product that I can’t be sure of its availability.
If its impossible to have this feature then so be it. Still is a great program.
To have a non developer keep saying that we don’t need this feature for whatever reason is ridiculous.
Having the feature would give everyone what they want/need. A simple warning/advisory, but still with the ability to add the items regardless.
Just because you choose not to do it does not make it bad business practice. And the absence of physical stock on hand does not, by itself, cast doubt on an item’s availability. Many businesses have guaranteed stockage agreements with suppliers; as mentioned earlier, some of those contract with their suppliers to ship directly to customers for them. Business A makes the sale and enters a sales invoice, then immediately purchases from Business B, who drop-ships the item. Business B, per contract, invoices A monthly. There is nothing wrong with A issuing the sales invoice to the end customer immediately with zero stock on hand.
Remember that Manager has nothing to with contracts or obligations with customers and suppliers. Manager only records transactions. Entering a sales invoice in Manager is completely separate from fulfilling a promise to a customer.
@Tut
You have still failed to address the question of whether or not this is possible and/or could be implemented.
The fact that not everyone needs it is immaterial. There are many features of this great program I don’t, and will never, use. This does not mean they should never have been included.
So, and I will leave it at this, @lubos, is the OP’s suggestion possible and if so, do you have any plans to include it?
I might misunderstand, when @brucanna point out the contract (by law) is formed it does not affect the accounting transaction?
First I have objection this premise as of how I see it in Malaysia. The taxmen (GST) somehow attempt to impose their standard of how business and accounting gonna works of course via the law. Which I called it abusive and careless.
If it is, than there is no need to go by accrual method as it stands credit is all about contract and promises.
The Vat and Gst in actual discourage credit transaction which takes away cashflow margin.
Maybe I have different worldview of seeing things @brucanna. I rather we have options to cater cash basis business practice rather not address it. How to run a business. If there is inadequate cash? You pay taxman and staff with credit?
