# Expense Claims **URL:** \ **Category:** Uncategorized\ **Created:** [February 12, 2020, 6:42am UTC](https://forum.manager.io/t/expense-claims/26856 "2020-02-12T06:42:46Z")\ **Posts on this page:** 6\ **Page:** 1
**Author:** ![Grandpa](https://avatars.discourse-cdn.com/v4/letter/g/cc9497/32.png) [@Grandpa](https://forum.manager.io/u/Grandpa)\ **Post date:** [February 12, 2020, 6:42am UTC](https://forum.manager.io/t/expense-claims/26856/1 "2020-02-12T06:42:46Z")
Hi, Just wondering about how to manage the following. We often pay with our personal credit card for purchases for our business. We don’t claim reimbursement. But need to charge the cost to the business. I have looked at using Expense Claims but not entirely sure that , that is the correct way to account for the transaction. I am wondering should I just journalize the transaction (max 12 transactions per year), I also realize this is not a strict Manager enquiry. Any thoughts would be appreciated. (Trust this all makes sense) Many thanks Grandpa ---
**Author:** ![alasdair](https://avatars.discourse-cdn.com/v4/letter/a/fbc32d/32.png) [@alasdair](https://forum.manager.io/u/alasdair)\ **Post date:** [February 12, 2020, 11:29am UTC](https://forum.manager.io/t/expense-claims/26856/2 "2020-02-12T11:29:50Z")
If you are a partnership (or LLC that has members), You can set up capital accounts for each member. When you enter an expense report it can then increase/credit the partners/members capital account rather than coming out of cash. You can additionally set up an expense report payer for the same person if needed for a situation where you do reimburse rather than add to capital. ---
**Author:** ![Tut](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/tut/32/3286_2.png) [@Tut](https://forum.manager.io/u/Tut)\ **Post date:** [February 12, 2020, 2:02pm UTC](https://forum.manager.io/t/expense-claims/26856/3 "2020-02-12T14:02:46Z")
> [@Grandpa](#): > > not entirely sure that , that is the correct way to account for the transaction. Yes, it is. > [@Grandpa](#): > > should I just journalize the transaction That is not recommended. You sacrifice visibility and reporting options. > [@Grandpa](#): > > I also realize this is not a strict Manager enquiry. Yes, it is. It goes directly to functionality of the Expense Claims tab. To add to what @alasdair has written, you have choices, depending on your legal form of organization and the setup of your chart of accounts. All these are described in the Guide about expense claims: [https://www.manager.io/guides/6898:](https://www.manager.io/guides/6898:) - If you have capital accounts for members/partners/owner, those persons will automatically show up as expense claim payers. Expenses entered will be automatically credited to their capital accounts. The advantage is that you do not need to define expense claim payers separately. The disadvantage, though small, is that you will not see these claims reflected in the Expense Claims Summary report. Instead, they will be reflected in the Capital Accounts Summary. - If you are a proprietorship and are using simplified equity accounting ([https://www.manager.io/guides/6971](https://www.manager.io/guides/6971)), you will need to define expense claims payers. Then, if you do not want to reimburse, you will need to clear the _Expense claims_ liability account periodically with a journal entry, debiting _Expense claims_ and crediting _Owner’s equity_. This might be monthly, quarterly, or annually to suit your needs. - You can also mix the two approaches. This would be suitable if you usually allow the expense to stand as an additional contribution of capital, but anticipate eventually wanting to reimburse. This decision can be made later. That is, you could start with the capital account approach and add separate payers if necessary in the future. ---
**Author:** ![Grandpa](https://avatars.discourse-cdn.com/v4/letter/g/cc9497/32.png) [@Grandpa](https://forum.manager.io/u/Grandpa)\ **Post date:** [February 12, 2020, 7:42pm UTC](https://forum.manager.io/t/expense-claims/26856/4 "2020-02-12T19:42:25Z")
Thanks guys, most helpful. As you have probably guesed I’m no accountant. I had read [Use expense claims | Manager](http://www.manager.io/guides/6898) but wasn’t sure whether to use it. Many thanks. Grandpa ---
**Author:** ![ANNASWAMY](https://avatars.discourse-cdn.com/v4/letter/a/858c86/32.png) [@ANNASWAMY](https://forum.manager.io/u/ANNASWAMY)\ **Post date:** [February 14, 2020, 12:20am UTC](https://forum.manager.io/t/expense-claims/26856/5 "2020-02-14T00:20:36Z")
You can create under loan account, and settled them the way u want ---
**Author:** ![Ealfardan](https://sea1.discourse-cdn.com/flex019/user_avatar/forum.manager.io/ealfardan/32/63166_2.png) [@Ealfardan](https://forum.manager.io/u/Ealfardan)\ **Post date:** [January 18, 2023, 2:56pm UTC](https://forum.manager.io/t/expense-claims/26856/6 "2023-01-18T14:56:48Z")
Closed on January 18, 2023, 2:56pm UTC